Free tool · No signup required
Add your line items, hours, and tax — get a clean, ready-to-send invoice in seconds. Download it as a PDF, or copy and go.
Used for headings on the invoice.
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Consulting — August retainer hours | 20 | $175 | $3500 |
| Strategy workshop facilitation | 4 | $200 | $800 |
| Follow-up deliverable review | 2 | $175 | $350 |
Due within 15 days of invoice date.
Thank you for the continued work — payable by bank transfer or card.
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How this works
At minimum: an invoice number, your business name and contact info, the client's name, the invoice date, a line-item breakdown of the work (description, quantity or hours, rate), the total due, and clear payment terms. Vague line items like "consulting services" invite payment delays — be specific about what was delivered.
For a solo consultant sending a handful of invoices a month, a free generator like this one is often enough — it produces a clean, professional PDF without a monthly subscription. Once you're tracking hours against retainers and want invoices generated automatically from logged time, that's where dedicated billing software (or a CRM with billing built in) starts to earn its cost.
It depends on your jurisdiction, business structure, and the client's location — this varies enough that there's no universal answer. Check your local tax rules or ask an accountant; the tax field in this tool is there so you can add it when required, not because it's always needed.
Net 15 is a reasonable default for ongoing client relationships — long enough to be normal, short enough to keep cash flow healthy. Net 30 is more common with larger companies whose AP departments won't move faster regardless of what you write. "Due on receipt" works for one-off or trust-sensitive engagements, but don't expect same-day payment just because you asked for it.
For a retainer, the line item is usually the flat monthly fee itself, not a breakdown of hours (unless your agreement specifies otherwise). For hourly work, list each block of hours with its rate so the client can see exactly what they're paying for. This tool handles both — just adjust the quantity and rate per line item.
Yes. Fill in the form and click Download PDF — it uses your browser's built-in print-to-PDF, so the invoice is generated entirely on your device with nothing uploaded. You can also copy it as plain text or download it as a .txt file.
Log hours against a retainer and generate this invoice automatically — no manual line items, no copy-pasting numbers.